PREAMBLE

1. In this Constitution the expression “Governing Body” shall mean the Governing Body of the College, and the expression “affiliation to an external organization” shall include any form of membership of, or formal association with, an organization whose purposes are not confined to purposes connected with the College.

2.(a) No alteration shall be made to any part of this constitution without the approval of the Governing Body.
(b) No alteration shall be made to this constitution except in accordance with the provisions of the Education Act 1994.

3. This Constitution shall be submitted to the Governing Body for review, in
accordance with the provision of the Education Act 1994, at intervals of not more than five years.

4. The J.C.R. shall operate in a fair and democratic manner in accordance with the provisions of the Education Act, 1994 and the Charities Act, 1960.

AIMS AND OBJECTIVES

5. There shall be a Junior Combination Room (J.C.R.) in Queens’ College:
(i) to provide social facilities and entertainments for its members.
(ii) to collate and express the opinions of its members in relation to their
participation in college life.
(iii) to cooperate with any similar association or organization of students in
accordance with the interests of its own members, subject to the provision below under “Affiliation to Organisations”.

6. In fulfilling its Aims and Objectives the J.C.R. must act within the law, in
particular within the provisions of the Charities Act, 1960 and the Education Act, 1994.

MEMBERSHIP

7. Membership of the JCR body is as per the Constitution of the College Union.

8. Notwithstanding any provisions in this Constitution as to automatic membership of the J.C.R. any person who would by virtue of those provisions be a member of the J.C.R. may in any academical year by written notice declare that he or she does not wish to be a member, and in that case such a person shall not be a member of the J.C.R. for that academical year. Such written notice shall be served on the President of the J.C.R. by the division of the Michaelmas Term.

9. Anyone who qualifies for membership of the JCR, who exercises the right not to be a member of the J.C.R. shall not be unfairly disadvantaged with regard to the provision of services or otherwise.

The J. C. R. Committee

10. All members and representatives of the J.C.R. Committee shall be members of the J.C.R.

11. No member shall hold more than one post of the J.C.R. Committee at any one time.

12. The J.C.R. Committee shall consist of an Executive of Senior Officers
comprising the President, Vice-President (Internal), Vice-President (External) and Secretary. All other positions are named and defined in the Appendix, which may revised to reflect the changing needs of the Committee and the undergraduate body, after consultation with the College Union.

13. Each Committee member shall also represent the J.C.R. on the College Union.

14. There shall be no sabbatical or paid office in the J.C.R.

15. The President shall:
(i) represent the J.C.R. to Senior Members of the College.
(ii) assist and advise individual members of the J.C.R.
(iii) ensure that all members and representatives of the J.C.R. fulfil their
constitutional and mandated duties.
(iv) have ultimate responsibility for the administration of the J.C.R.
(v) call Ordinary J.C.R. Committee meetings at least four times a term.
(vi) ensure that all necessary meetings and elections are held.
(vii) liaise with the M.C.R.
(viii) carry out his/her duties as part of the College Union.
(ix) carry out other duties determined from time to time by the JCR in
consultation with the Council of the College Union.
(x) explain the purpose of the J.C.R. to new members of the J.C.R. at the start
of the Michaelmas Term and oversee the administration of Freshers’ week.
(xi) ensure the publication of the J.C.R. surgery times.

16. The Vice-President (Internal) shall:
(i) spend, at the discretion of the President and the J.C.R. Committee, the
funds of the J.C.R. and be accountable for such expenditure.
(ii) keep a regular, complete and accurate record of all J.C.R. accounts, ensuring financial sustainability.
(iii) liaise with the Senior Treasurer and other college committees on financial matters concerning the J.C.R.
(iv) carry out his/her duties as part of the College Union.
(v) carry out other duties determined from time to time by the JCR in
consultation with the Council of the College Union.
(vi) deputise in the absence of the President and where possible aid the President with the day to day running of the J.C.R.
(vii) sit on the QEnts Committee as a non-voting member to ensure maximum communication between this body and J.C.R. particularly regarding financial matters.

17. The Vice-President (External) shall:
(i) be responsible for the J.C.R.’s relations with external bodies, including the University and other colleges;
(ii) liaise with the Alumni and Development Office, and relevant college committees, regarding student relations with the alumni of the college;
(iii) carry out his/her duties as part of the College Union.
(iv) carry out other duties determined from time to time by the JCR in consultation with the Council of the College Union.
(v) deputise in the absence of the President and where possible aid the President with the day to day running of the J.C.R.
(vi) be responsible for the running of the J.C.R. career development programme.

18. The Secretary shall:
(i) act as secretary of all J.C.R. meetings except where another member of the J.C.R. Committee is nominated to do so.
(ii) keep and display on the J.C.R. Screens and Website minutes of the business of J.C.R. Open Meeting and J.C.R. Committee Meetings.
(iii) write letters and emails as directed by the J.C.R. Open Meeting or a J.C.R. Committee Meeting.
(iv) assist the President with the day-to-day running of the J.C.R.
(v) carry out his/her duties as part of of the College Union.
(vi) endeavour to keep the Constitution, the Job Descriptions document and the Policy File accurate and up to date.
(vii) liaise with the Senior Tutor and College Librarian, and the relevant committees, on academic matters.
(viii) be responsible for communication with J.C.R. members regarding any J.C.R. business and University events.

19. The duties of all other members of the JCR committee will be specified in a document prepared by the Council of the College Union, and reviewed by them annually.

20. The J.C.R. Committee will also provide members of the following College Committees:
* Governing Body: The J.C.R. President and two Governing Body Observers
* Chapel Committee
* Steward’s Committee
* Domus Committee
* Donations Committee
* Safety Committee
* Garden Committee
* Any other committee as requested by the Governing Body

21. Members of the J.C.R. Committee may, by mutual agreement, for a specified period and with the approval of the J.C.R. Committee, delegate responsibilities to each other.

22. The members of the J.C.R. Committee shall assist the President in ascertaining and representing the interests of the membership of the J.C.R.

23. In addition, each member of the J.C.R. Committee shall fulfill any other functions as laid down by the Constitution or by the decisions of a J.C.R. Open Meeting

ELECTIONS

24. The members of the J.C.R. Committee shall be elected by secret ballot in which all members are entitled to vote, and at which a member of the Governing Body shall act as a Returning Officer. Elections shall be held in Lent Term, except for the First Year Representatives, in accordance with 27.

25. The members of the J.C.R. Committee shall take office on 1st April following their election and shall serve until the following 31st March except in accordance with clause 27.

26. By-elections may be held as necessary during the year, posts being held until the following 31st March.

27. First year undergraduate members shall, in the fifth week of the Michaelmas term, elect the two First Year Representatives, the posts being held until the following fifth week of the Michaelmas Term.

28. Any member of the J.C.R. may stand for any post, except in accordance with 29-31.

29. The Women’s Welfare and Representative Officer shall be a woman according to University regulations.

30. The Men’s Welfare Officer shall be a man according to University regulations.

31. The First Year Representatives shall be first year undergraduates at the time of their election.

32. All members of the J.C.R. are entitled to vote in these elections except in accordance with 33-35.

33. Only female undergraduates are entitled to vote for the Women’s Welfare and Representative Officer.

34. Only male undergraduates are entitled to vote for the Men’s Welfare and Representative Officer.

35. Only first year undergraduates at the time of the election are entitled to vote for the First Year Representatives.

36. The President shall be responsible for the appointment of Returning Officers one of whom shall be a Fellow of the College. The election shall be administered by three Returning Officers.

37. One of the Returning Officers shall be a member of the J.C.R. Committee. One of the Returning Officers shall be a member of the J.C.R, but not of the J.C.R. Committee.

38. A Returning Officer may not be a candidate in the election, propose or second any candidate standing in the election, actively campaign for any candidate or issue during the time of his/her appointment or disclose the way any individual J.C.R. member voted.

39. The Returning Officers are responsible for the interpretation of the election regulations but their rulings may be overturned by a J.C.R. Open Meeting.

40. The election shall take place on a single day during full term.

41. Notice of the election and of the date by which nominations must be received shall be posted on the J.C.R. Screens, Website and circulated electronically by the Returning Officers at least 10 days before the election.

42. Elections may be by electronic or paper means, to be decided by the J.C.R. Committee.

43. All nominations for the election shall be in writing with the signature of the proposer and seconder and written consent of the nominee.

44. The proposer and seconder must be members of the J.C.R., eligible to vote for the post.

45. Members of the J.C.R. Committee may not propose or second any candidate.

46. All nominations must reach the Returning Officers at least 7 days before the election.

47. A list of candidates for election shall be posted by the Returning Officers on the J.C.R. Screens and Website and circulated electronically at least 5 days before the election.

48. Canvassing will be allowed.

49. Each candidate may send in a manifesto, of no more than one side of A4, at least 2 days in advance of the election, which shall be sent to all voting members of the J.C.R. by the Secretary.

50. The Returning Officers may rule any published material out of order if it contains offensive or false material or material attacking the character of an opponent.

51. Voting in elections will be by the system of Single Transferable Vote as publicised by the Electoral Reform Society.

52. Voting will be by a secret ballot.

53. If the election is to be by paper, each ballot paper must bear the J.C.R. stamp and must be placed in a sealed box provided for that purpose. If by electronic means, the method used must be considered acceptable by the J.C.R. Committee.

54. A null candidate shall appear on the ballot paper for each post specified as “Re-Open Nominations”.

55. Each member of the J.C.R. entitled to vote in an election shall have only one vote for each post for which he/she is eligible to vote.

56. Anyone, who for a reason acceptable to the Returning Officers, cannot vote in person at the election may apply to the Returning Officers for a ballot paper. This paper must be handed to the Returning Officers between the closing of nominations and the closing of voting and be counted with the other ballot papers.

57. The Returning Officers shall conduct the count immediately after voting closes and publish the results within 24 hours.

58. If the null candidate is elected then a new election for that post shall take place according to the rules for by-elections below.

59. The vote shall be recounted if:
(a) a recount is requested by a candidate within 24 hours of the announcement of the results.
(b) the result is a tie.
60. If an election results in a tie, the first preferences under the STV system will then be counted for the candidates involved in the tie. The candidates with the most first preferences will be elected.

61. If the result is still a tie, i.e. two candidates have the same number of first preferences, a re-ballot will take place 48 hours after the original ballot.

62. The only candidates will be those involved in the tie.

63. Complaints or allegations of electoral misconduct must be made to the Returning Officers within 48 hours of the close of voting.

64. All complaints shall be investigated by the Returning Officers.

65. If the investigators of clause 66 believe an irregularity has occurred, such new elections shall take place as considered necessary by them.

BY-ELECTIONS

66. If any position on the J.C.R. Committee falls vacant, a by-election must be held
and shall be conducted in accordance with the rules for elections except that:
(a) if any position which is filled by election falls vacant, a by-election shall be held within 10 to 14 days, but, if the vacancy occurs within 10 days of the end of full term, the election shall be held between the 10th and 14th day of the next full term.
(b) for elections under this rule the nominations must reach the Returning Officers at least 5 days before the election, and the list of candidates shall appear 4 days before the election.
(c) members elected at a by-election shall take office immediately after the result of the by-election is declared.
(d) an existing member of the J.C.R. Committee may, under this rule, stand for election to another office, but if elected shall be deemed to have resigned the previous office and the J.C.R. Committee shall be deemed to have accepted that resignation.

RESIGNATIONS

67. The resignation of a Committee member shall be effective at its acceptance by the J.C.R. Committee except under clauses 74 or 75.

68. Any Committee member who fails to attend three successive Ordinary Committee Meetings and fails before each of these meetings, or within five days after each of these meetings, to give an apology accepted by the Committee, shall be required to resign, subject to the right of appeal to the next Ordinary Open Meeting.

69. Any Committee member who resigns must also resign from the Council of the College Union.

70. A post shall be deemed vacant if the holder ceases to be entitled to membership of the J.C.R.

71. Any member of the J.C.R. may call for the resignation of any member or representative of the J.C.R. Committee by presenting a petition of 31 or more members of the J.C.R. who are entitled to vote for the position in question to the President or Secretary of the J.C.R. Committee.

72. A motion of no-confidence in the member or representative of the J.C.R. Committee named in the petition of clause 71 shall be submitted to be debated at the next J.C.R. Open Meeting, to be held more than 73 hours and less than 7 days after the submission of the petition.

73. If the motion of clause 72 is passed by a majority of those entitled to vote for the position, the member or representative of the J.C.R. Committee named in the petition of clause 71 shall be required to resign with effect from 10 days after the Open Meeting.

74. The member or representative of the J.C.R. Committee required to resign under clause 73 may call for a referendum on the motion in accordance with the rules in clauses 103–112 (with the referendum applying to those entitled to vote for the position).

75. If the motion of clause 72 is upheld by the referendum of clause 74 then the member or representative of the J.C.R. Committee named in the petition of clause 71 shall be required to resign with immediate effect.

MEETINGS

76. Meetings of the J.C.R. shall be of two types: Committee Meetings and Open Meetings. At all meetings, the President or a member of the J.C.R. Committee nominated by that Committee shall take the chair and shall only have a casting vote.

77. Drafts of the minutes of all J.C.R. meetings must be posted on the J.C.R. Screens and Website not more than 3 days after the meeting. They must be accompanied by the statement “These are draft minutes which are subject to confirmation or correction by the J.C.R. Committee”.

78. Any member of the J.C.R. may attend any J.C.R. meeting, with rights to speak but not vote.

79. There shall be two types of Committee Meetings: Ordinary Committee Meetings and Emergency Committee Meetings. Each shall have a quorum of half the total number of J.C.R. Committee members at that time, applicable to decisions for which a vote is considered necessary by those Committee members present.

80. Ordinary Committee Meetings shall be held at least 4 times a term and at least 2 days’ notice must be given.

81. Emergency Committee Meetings may be called in a manner specified by the J.C.R. Committee, by any two J.C.R. Committee members, provided at least 2 days’ notice is given.

82. The J.C.R. Committee may call Open Meetings and any member of the J.C.R. may require the J.C.R. Committee to call such a meeting.

83. No Open Meetings shall be called outside full term.

84. All J.C.R. Open Meetings shall take place in a room large enough to accommodate all members of the J.C.R. who wish to attend.

85. Notice of any Open Meeting must be posted on the J.C.R. Screens and Website and circulated electronically at least 5 days before the meeting.

86. The agenda containing the wording of all motions must be posted at least 36 hours before the meeting.

87. All motions of a J.C.R. Open Meeting must be proposed and seconded by members of the J.C.R.

88. All motions must be submitted in writing to the Secretary of the J.C.R. Committee at least 72 hours before the meeting.

89. The Chair shall endeavour to ensure a balanced debate free from intimidation and personal abuse.

90. 30 members of the J.C.R. shall constitute a quorum at an Open Meeting.

91. Any motion passed by a quorate meeting shall, subject to clause 119 become J.C.R. policy and be binding on the J.C.R. Committee unless a referendum of all members of the J.C.R. votes against it.

92. Amendments to a motion may be put at any time during the discussion of a motion.

93. Amendments may be proposed prior to an Open Meeting in writing to the Secretary of the J.C.R. Committee.

94. Amendments may be proposed by any individual member of the J.C.R.

95. There shall be a guillotine on motions of 10 minutes, after which the motion shall be put to a vote, unless the guillotine is overturned, as in clause 98.

96. The guillotine may be overturned for a specified period if a motion to do so is supported by a two-thirds majority.

97. Every motion and amendment shall be voted on immediately following the last speech on the motion or amendment, or when the guillotine fails.

98. All voting shall be by a show of hands, unless a secret ballot is requested by a twothirds majority of those present and voting.

99. If a recount is taken, only those present at the time of the vote in dispute shall be entitled to participate in the recount.

100. The passage of any motion shall require the support of a simple majority of those present and voting except in accordance with 99.

101. Open Meeting shall be subject to any standing orders adopted by the J.C.R. Committee provided they are not in conflict with the Constitution of the J.C.R.

102. Policy that will lapse at an Open Meeting must be displayed on the J.C.R. Screens and Website at least 72 hours prior to the meeting.

REFERENDA

103. A referendum to challenge a decision of an Open Meeting may be called by the J.C.R. Committee or by a petition of 31 or more members of the J.C.R.

104. Such a petition must be handed to the President or the Secretary of the J.C.R. within 10 days of the Open Meeting at which the decision it challenges was made unless that Open Meeting falls within the last 10 days of full term, in which case the petition must be handed in within the first 7 days of the next full term.

105. A referendum must be held within 10 days of receiving such a petition unless the petition is received within the last 10 days of full term, in which case the referendum must be held within the first 7 days of the next full term. Notice of such a referendum must be posted on the J.C.R. Screens at least 3 days before the referendum.

106. The President of the J.C.R. shall be responsible for the appointment of three Returning Officers before notice of the referendum is given.

107. The Returning Officers shall accept the votes of any member who, for any reason acceptable to the Returning Officers, is unable to vote at the time of the referendum, as in clause 56.

108. Any alleged irregularities shall be investigated by the Returning Officers, as in clauses 63- 65 together with the J.C.R. Committee.

109. Referenda shall be by secret ballot, as in clauses 51- 54

110. The ballot paper shall contain only the wording of the motion as passed, or the original wording of the motion if rejected, with the question “Are you in favour of the above motion?” and the words “Yes”, “No” and “Abstain”, against one of which the voter shall be required to place a cross.

111. At least 100 valid voting papers must be received to validate a referendum.

112. A motion passed by the referendum shall become J.C.R. policy and be binding on the J.C.R. Committee.

POLICY

113. The policy of the J.C.R. shall be determined by Open Meetings or referenda and shall lapse at the end of the ninth term after its adoption unless a quorate decision of a J.C.R. Open Meeting decides to retain the policy, or in accordance with clause 118.

114. Policy shall be taken to be any quorate decision of a J.C.R. Open Meeting or referendum of all members of the J.C.R. taken after the beginning of the Easter term 1987.

115. A policy file shall be kept which will detail all current policy of the J.C.R. and shall be available to any member of the J.C.R.

116. Financial policy will lapse at the beginning of the Michaelmas term each year.

117. The J.C.R. Committee shall not be bound to undertake any policy which involves action which is unlawful or contrary to the provisions of the Education Act 1994.
AFFILIATION TO ORGANIZATIONS

118. If the J.C.R. independently of the College Union, decides to become affiliated to any external organization, it shall publish to all Junior Members of the College, and to the Governing Body, a notice of this decision stating the name of the organization and the details of any subscription or similar fee paid or proposed to be paid, and of any donation made or proposed to be made, to the organization.

119. The J.C.R. shall publish annually to all Junior Members of the College, and to the Governing Body, the names of all external organizations to which it is affiliated independently of the College Union and the details of any subscriptions or similar fee paid, and of any donation made or proposed to be made, to the organizations within the year covered by the accounts.

120. Upon the request of at least three percent of its members, the J.C.R. shall submit for the approval of its members a list of the organisation to which the J.C.R. is affiliated independently of the College Union. If at least five percent of the members so require, the question of continued affiliation to any particular organization shall be decided by a secret ballot at which all members are entitled to vote.

RELATIONSHIP WITH COLLEGE UNION

121. At the end of each term, the accounts of the J.C.R. shall be audited by the Senior Treasurer of the College Union.

GRIEVANCES

122. Any person who would normally qualify for automatic membership of the J.C.R. who is dissatisfied in their dealings with the J.C.R. committee, or who claims to be unfairly disadvantaged by reason of having exercised the right not to be a member of the J.C.R., may complain to the Senior Treasurer of the Union. Any appeal against the decision of the Senior Treasurer of the Union may be made to the Governing Body, who shall have absolute power to provide such effective remedy if any as they consider appropriate.

CHANGES TO THE CONSTITUTION

123. No changes may be proposed to this Constitution, except at a Special General Meeting of the College Union in the same manner as changes to the Constitution of the College Union. All proposals that are approved at such a meeting must then be approved by the Governing Body.

124. No changes may be made to this Constitution so as to bring it into conflict with the Constitution of the College Union, or with the provisions of the Education Act 1994.

APPENDIX

Preamble: This document describes the duties expected of J.C.R. officers, in addition to any specified in the J.C.R. Constitution. If there is any conflict between the duties described in this document and those described in the J.C.R. Constitution, those in the Constitution take precedence. This document shall be approved, and if necessary amended, by the Council of the College Union, annually.

1. In addition to the Executive of Senior Officers outlined in the J.C.R. Constitution, the Committee shall consist of the following: Access Officer, Women’s Representative and Welfare Officer, Men’s Welfare Officer, International Officer, LBGT Representative and Officer, Steward, Bar Representative, Environmental Officer, Accommodation Officer, Sports, Societies and Entertainments Officer, two Freshers’ Representatives, Computer Officer. Any member of the M.C.R. Committee is also permitted to attend, without a vote, ex officio.

2. Access Officer shall:
(i) be voted for by the entire J.C.R. body.
(ii) have particular responsibility for ensuring equal opportunities.
(iii) be responsible for the promotion, sustainability, renewal and continuation of the J.C.R. Access policy.
(iv) be responsible for liaising with University bodies regarding Access Policies cross-campus.
(v) liaise with the Senior Tutor, Admissions Tutor, and relevant committees, in order to ensure fair and representative access to the College.

3. Women’s Representative and Welfare Officer shall:
(i) be voted for by all women on the J.C.R. (according to University regulations).
(ii) have particular responsibility for ensuring equal opportunities.
(iii) make available to all members of the J.C.R. information relating to welfare provisions offered by the J.C.R., College, and all other relevant bodies.
(iv) provide advice on welfare matters to all members of the J.C.R., and ensure the Welfare Library is well maintained and well stocked.
(v) liaise with Senior Members of the college on welfare matters.
(vi) liaise with cross-campus organisations with special reference to welfare.
(vii) provide advice and assistance to female members of the J.C.R.
(viii) liaise with Senior Members of the college on matters of concern to women, both individually and generally.
(xi) collect and distribute information relevant to female students.
(iv) liaise with cross-campus and other relevant bodies regarding female welfare and women’s affairs.

4. Men’s Welfare Officer shall:
(i) be voted for by all men on the J.C.R. (according to University regulations).
(ii) have particular responsibility for ensuring equal opportunities.
(iii) make available to all members of the J.C.R. information relating to welfare provisions offered by the J.C.R., College, and all other relevant bodies.
(iv) provide advice on welfare matters to all members of the J.C.R., and ensure the Welfare Library is well maintained and well stocked.
(v) liaise with Senior Members of the college on welfare matters.
(vi) liaise with cross-campus organisations with special reference to welfare.
(vii) provide advice and assistance to male members of the J.C.R.

5. International Officer shall:
(i) be voted for by all those not registered as UK nationals on the J.C.R. (according to official College documentation).
(ii) have particular responsibility for ensuring equal opportunities.
(iii) make available to all members of the international community information relating to welfare provisions offered by the J.C.R., College, and all other relevant bodies.
(iv) provide advice on international matters to all members of the J.C.R.
(v) liaise with Senior Members of the college on affairs relating to international students.
(vi) liaise with cross-campus organisations with special reference to international students.
(vii) provide advice and assistance to international members of the J.C.R., ensuring their needs are catered for within College.

6. LBGT Representative and Welfare Officer shall:
(i) be co-opted by the J.C.R. Committee, after full consultation with those identifying as LBGT within the J.C.R.
(ii) have particular responsibility for ensuring equal opportunities.
(iii) make available to all members of the LBGT community information relating to welfare provisions offered by the J.C.R., College, and all other relevant bodies.
(iv) provide advice on LBGT matters to all members of the J.C.R.
(v) liaise with Senior Members of the college on affairs relating to LBGT students.
(vi) liaise with cross-campus organisations with special reference to LBGT students.

7. Steward shall:
(i) be voted for by the entire J.C.R. body.
(ii) have particular responsibility for internal affairs.
(iii) sit on the college Steward’s Committee.
(iv) organise and advertise the sale of Guest Night tickets and other events such as the Christmas Dinner and St Andrew’s Night, and aid, if required, with Year Group Dinners.
(v) represent the views of the J.C.R. to the Catering Department on the basis of student feedback.
(vi) liaise with the M.C.R. Steward over Guest Nights and other relevant functions.
8. Bar Representative shall:
(i) be voted for by the entire J.C.R. body.
(ii) have particular responsibility for internal affairs.
(iii) sit on the college Steward’s Committee.
(iv) organise and advertise events taking place within the Bar, ensuring it is a safe space.
(v) represent the views of the J.C.R. to the Catering Department on the basis of student feedback.
(vi) liaise with the M.C.R. Steward over any relevant Bar events.

9. Environmental Officer shall:
(i) be voted for by the entire J.C.R. body.
(ii) have particular responsibility for internal affairs.
(iii) be responsible for the running of J.C.R. recycling schemes within college.
(iv) investigate and promote the use of environmentally friendly products by both the college authorities and students, and represent the J.C.R. to the Junior Bursar and relevant committees.
(v) liaise with cross-campus and other relevant bodies on environmental issues.

10. Accommodation Officer shall:
(i) be voted for by the entire J.C.R. body.
(ii) have particular responsibility for internal affairs.
(iii) be responsible for the running of the Accommodation Ballot.
(iv) represent the J.C.R. to the Junior Bursar and relevant committees.
(v) liaise with cross-campus and other relevant bodies on accommodation issues.
(vi) liaise with the Housekeeping Department about accommodation issues.

11. Sports, Societies and Entertainments Officer shall:
(i) be voted for by the entire J.C.R. body.
(ii) have particular responsibility for internal affairs.
(iii) liaise with J.C.R. Societies and assist with their coordination, publicity and promotion, ensuring that people have the opportunity to participate, and that the J.C.R. is kept informed of contacts, fixtures and results, via Website and noticeboard.
(iv) promote the ease of use of all College sporting facilities, and ensure their upkeep.
(v) help the First Year Representatives in organising the Societies Squashes in Freshers’ Week.
(vi) maintain a working relationship with college authorities and groundsman, and represent the interests of Queens’ societies at Sports Captains meetings.
(vii) liaise between J.C.R. sports and societies, and QEnts, regarding potential joint ventures.
(v) perform a review of entertainments provided to the JCR.
(vi) facilitate J.C.R. events (providing a link between the JCR Committee and relevant other groups in the provision of new forms of entertainments).
(vii) sit on the QEnts’ Committee, without a vote.

12. There shall be two Freshers’ Reps, who shall:
(i) be voted for by all first year undergraduate members of the J.C.R.
(ii) represent the views of the first year undergraduates to the J.C.R. Committee.
(iii) be responsible for organising the ‘Parents’ Scheme’ and other college activities held in Freshers’ Week.
(iv) organise the annual First Year Dinner.

13. Computer Officer shall:
(i) be co-opted by the J.C.R. Committee, on ability. Liaison with College authorities should be considered.
(ii) aid in the day to day running of the Committee.
(iii) be responsible for the upkeep of the J.C.R. website.
(iv) be responsible for ensuring the J.C.R. screens, and other modes of communication, are up to date.
(v) generally provide assistance on computing to the J.C.R. Committee.

14. Those with particular responsibility for Equal Opportunities should take into account issues affecting all different groups, including disabled and ethnic minority students. The welfare officers take special responsibility for these groups.

15. At the beginning of a J.C.R. Committee’s term of office (on or after April 01) members in the first year, second year, and third year (if staying for a fourth year) shall be invited to stand as year group representatives on the J.C.R. Committee. The decision shall be by majority vote of the J.C.R. Committee.

16. Those who are appointed, as in 15, shall be responsible for the general representation of their year to the J.C.R. Committee, and also for organisation of the Year Group Dinner.

17. If no-one stands for the positions outlined in 15, then there shall be an election for this role from the J.C.R. within 14 days, as per the constitution. Those elected in this process will become full members of the J.C.R. Committee.

18. Members of the Committee shall engage with their equivalent M.C.R. representatives and ensure that their provisions account for the needs of the wider College population, where appropriate.

19. The QEnts President shall:
(i) not be a voting member of the J.C.R. Committee.
(ii) be elected by all members of the J.C.R. at the time of the J.C.R. Committee elections.
(iii) represent QEnts to the J.C.R. Committee where required, and would be required to attend any J.C.R. meeting that would be directly involving QEnts.
(iv) not be able to hold any other role on the J.C.R. Committee.
(v) be removed as for any member of the J.C.R. Committee, or upon presentation of a petition by two thirds or more of the QEnts’ Committee to the J.C.R. President of Secretary, which will be considered equal to the presentation of a petition of 31 members of the J.C.R., as per the J.C.R. Constitution.
(vi) be consulted on the make-up, but not the actual people who make up the new committee in her/his incoming year.

20. The QEnts Committee shall:
(i) other than the President, be voted in by the previous QEnts’ committee, in an open and fair way, facilitated by the JCR Secretary. The Technical Director should be appointed by the consensus of all technicians.
(ii) be called to a meeting with the JCR Executive in an emergency.
(iii) have the right to invite any member of the J.C.R. Committee to attend any of their meetings.

21. The complaints procedure for QEnts shall take the following form:
(i) the web-based QEnts complaints procedure should be fully advertised and utilised.
(ii) the J.C.R. Committee and QEnts committee shall jointly draw up a document entitled ‘QEnts: Code of Practice’.
This document must be specific in determining what is and what is not acceptable with regard to any posters, names of bops, descriptions of bops and term cards.
(iii) this document must be ratified by an Open Meeting, becoming a matter of J.C.R. Policy which must be re-considered at an Open Meeting every two years.
(iv) posters, names of bops, descriptions of bops and term cards should be submitted to the J.C.R. Committee in advance of publication.
(v) if the J.C.R. Committee holds (by a majority vote) that the above material is unacceptable in accordance with the Code of Practice, then the material may not be used. This vote may only be taken once, at one meeting of the J.C.R. Committee.
(vi) QEnts reserves the right to call an Open Meeting to challenge this ruling – the result of this will be final (pending a referendum, as in the Constitution of the J.C.R.).
(vii) Should anything relating to the above material be considered inappropriate by the J.C.R. Committee (majority vote), but not included in the Code of Practice, or an event be considered inappropriate, or the material be considered inappropriate (even in accordance with the code of practice) later than the above meeting, then the J.C.R. Committee should make a formal approach to the QEnts President to ask for the material/event to be changed.
(ix) If the QEnts President refuses to accede to this request, then the J.C.R. Committee has the right to call an Open Meeting – the result of this will be final (pending a referendum, as in the Constitution of the J.C.R.).

22. Any conflict between the constitution of QEnts and the regulations contained in this document should be brought to the Council of the College Union in the first instance. If this is not satisfactory, then it can be brought to Governing Body. Their decision will be final.